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Monitoring and Data Transfer

Vienna Data management platform & smart services

General facts

Description & main goal

An overall monitoring infrastructure gathering energy consumption data is implemented in three refurbished buildings (Hauffgasse, Lorystraße, Herbortgasse)

Category
Infrastructure
Deployment area
Wien Simmering (demo regions with refurbished buildings)
Involved actors and their role

City of Vienna, Municipal departments MA25

Key-contact person
Stephan Hartmann
Hans-Martin Neumann
Florian Judex
Main challenges & risks

Implementation takes longer than expected (no monitored baseline data, in case data can be gathering from bills, statements)

Delivery date
M30

Specific facts

Overall technology stack

MBUS-based metering units will be installed at each site (meters for warm water and electricity).
The data will be collected on site and will be delivered to the SCADA system of MA34 (municipal department, operation of city-wide SCADA systems). Afterwards the data will be transferred to the Central Data Management System.
 

Number of deployed HW devices and sensors

In total, there will be 29 metering units for warm water, 21 metering units for electrical energy and 2 meters for natural gas consumption being installed in the Lighthouse city demo region (Simmering).

Category of deployed HW devices and sensors

Metering Bus (M-BUS) meters
Transmission units (data collectors)
SCADA system (MA34)
 

Operation and maintenance (by whom)

Municipal department MA34
Municipal department of ICT operation and administration MA14
Wr. Netze (Utility)

Stakeholder

Municipal department MA34
Municipal department for ICT operation and administration MA14
Wr. Netze (Utility)

Privacy related concerns (short description)

Consumption values will be aggregated and therefore no identification of single persons or households will be possible.

Data (operation) security

The SCADA systems are integrated in the global ICT strategy and operation in the city of Vienna

Main challenges & risks

Implementation takes longer than expected (no monitored baseline data, in case data can be gathering from bills, statements)

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Planning, implementation
What is the current implementation status/ what is the current activity step?
Agreement between the relevant stakeholders about the needed data sets is mostly achieved.
Is the implementation process on time or are there any derivations? Please outline any changes and reasons.
Yes
Which project steps were performed since the last project reporting?
The planning of the extent of the monitoring was finished. The needs and wishes of the relevant stakeholders were coordinated. The business-as-usual monitoring was supplemented by additional data collection needed especially for the project monitoring. The aim was to keep the additional effort (and costs) as low as possible for all data not needed after the end of the project.
Have there been changes regarding the planned solution? Please outline any changes and reasons.
No
 

Complete 45%

Risk and challenges

Which risks & challenges is the project currently facing?

There is the possibility that in the social housing complexes, some flats are connected neither to the gas nor to the district heating network but heated by individual wood-fired stoves. They have to be identified and the monitoring plan has to be adapted.

The cost allocation between the different project partners was not defined sufficiently during the proposal phase.
Which are critical or seem invincible? Please provide a detailed description.
None
Is there a need to work cooperatively on solutions for specific problems? 
On the national level, a tight cooperation with the data platform and the realization projects is necessary.
Do challenges affect other topics and projects? If yes, which ones and how?
The data platform needs the specification of the data properties for programming the platform and later the data transfer as input to the platform.
Which previously identified risks and challenges have you managed successfully and how?
The monitoring was not accepted fully by all relevant stakeholders, mostly due to perceived legal data protection and legal privacy issues related to the collection of end-user data.
The topic was addressed in length and the need for detailed information on these issues was satisfied.
 

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Were external (not yet captured) lessons learned or best practices relevant for the project development? How did they support the project development and implementation?  Would this example a good add on for the WIKI?
The legal framework as well as the process with the national actors was treated in the national project „Smart City Demo Aspen “.
It is rather not suitable for the WIKI as the content is specifically based on the Austrian framework and therefore not transferable to other countries.
Were internal recommendations, lessons learned or best practices relevant for the project development (from the WIKI)? How did they support the project development and implementation?
No
Is the development/ implementation of the project affected/ supported by the peer-to-peer knowledge exchange and cooperative problem solving in SMARTER TOGETHER? How did the peer-to-peer process support the project? 
Not applicable (first reporting period).
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes, because currently monitoring is not commonly installed for monitoring the real-life performance of the building.
 

What could be done better in comparable future projects (what needs to be done and what needs to be prevented)?

Early information of the data suppliers about the needed data and the subsequent utilization.
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project.
The baseline data (historical consumption data and maintenance costs) will be collected. Subsequently the installation of the monitoring equipment will start depending on the progress of the realization projects.
Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
Additional data for the customers connected to the gas and to the district heating network will be collected and correlated to identify if flats heated by individual stoves are present. If there are any, the tenants will be contacted (possibly by the GB*) to find out about their previous consumption.
 

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Planning and implementation
What is the current implementation status/ what is the current activity step?
Agreement between the relevant stakeholders about the needed data sets is mostly achieved.
Is the implementation process on time or are there any derivations? Please outline any changes and reasons.
Yes
Which project steps were performed since the last project reporting?
The planning of the extent of the monitoring was finished. The needs and wishes of the relevant stakeholders were coordinated. The business-as-usual monitoring was supplemented by additional data collection needed especially for the project monitoring. The aim was to keep the additional effort (and costs) as low as possible for all data not needed after the end of the project.
Have there been changes regarding the planned solution? Please outline any changes and reasons.
No
 

Complete 65%

Risk and challenges

Which risks & challenges is the project currently facing?

There is the possibility that in the social housing complexes, some flats are connected neither to the gas nor to the district heating network but heated by individual wood-fired stoves. They must be identified, and the monitoring plan has to be adapted.

The cost allocation between the different project partners was not defined sufficiently during the proposal phase.

Which are critical or seem invincible? Please provide a detailed description

None

 

Which previously identified risks and challenges have you managed successfully and how

The monitoring was not accepted fully by all relevant stakeholders, mostly due to perceived legal data protection and legal privacy issues related to the collection of end-user data.
The topic was addressed in length and the need for detailed information on these issues was satisfied.

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

None
Were external (not yet captured) lessons learned or best practices relevant for the project development? How did they support the project development and implementation?  Would this example a good add on for the WIKI?
The legal framework as well as the process with the national actors was treated in the national project „Smart City Demo Aspern”.
It is rather not suitable for the WIKI as the content is specifically based on the Austrian framework and therefore not transferable to other countries.
Were internal recommendations, lessons learned or best practices relevant for the project development (from the WIKI)? How did they support the project development and implementation?
No
Is the development/ implementation of the project affected/ supported by the peer-to-peer knowledge exchange and cooperative problem solving in SMARTER TOGETHER? How did the peer-to-peer process support the project? 
No
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes, because currently monitoring is not commonly installed for monitoring the real-life performance of the building.

What could be done better in comparable future projects (what needs to be done and what needs to be prevented)?

Early information of the data suppliers about the needed data and the subsequent utilization.

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project.
The baseline data (historical consumption data and maintenance costs) will be collected. Subsequently the installation of the monitoring equipment will start depending on the progress of the realization projects.
Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
Additional data for the customers connected to the gas and to the district heating network will be collected and correlated to identify if flats heated by individual stoves are present. If there are any, the tenants will be contacted (possibly by the GB*) to find out about their previous consumption.
 

Implementation status

Up and running
 

Complete 100%

Risk and challenges

Which risks & challenges is the project currently facing?

Processes are going through many actors and nodes. Bringing thematic experts, data suppliers and technical developers together is a challenge
 

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Solution could be implemented fast and directly, and with vm9 an application is ready. In future a dedicated data manager has to coordinate things, since this are quite complex processes. It needs know-how and developer capacity very close/directly at the city to implement use cases fast and get potential of open source possibilities by FIWARE
 

Next steps & To Do ́s

Integrating more meters and sensors from buildings.