PV bench with storage and charging stations

Vienna Electric-Renewable Energy Sources

General facts

Description & main goal

PV bench with storage and charging stations

Deployment area
School building Enkplatz
Involved actors and their role

City of Vienna (building owner)

Main challenges & risks

The confirmation for the product could not fit the Austrian norms.

Delivery date
M24

Specific facts

Location

School building Enkplatz

Owner of the device

City of Vienna

Supplier of the device

Ecotap

Power

Not known

Plugs

2x230V + 2xUSB

Date of commissioning

11/1/2017

Main challenges & risks

The confirmation for the product could not fit the Austrian norms.

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Planning phase 
What is the current implementation status/ what is the current activity step?
The order documents are being prepared. 
Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.
No, 3 months delay. The initial envisaged Serbian company did not have CE certifications (tender criteria).
Have there been changes regarding the planned solution? Please outline any changes and reasons.
Instead of one tree, two benches will be realised. Due to the change of company, the product type also changed. 
Which project steps were performed since the last project reporting?
A new company was found (ecotap).
The tender documents were prepared.
 

Complete 75%
Which risks & challenges is the project currently facing?

The confirmation of the product could not fit the Austrian 

Which are critical or seem invincible? Please provide a detailed description

None

Which previously identified risks and challenges have you managed successfully and how

The product of the initial envisaged Serbian company did not fit the Austrian tender criteria so an alternative company was sought.

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
Would this example be a good add to the Wiki?

No
Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
If yes, which ones and how?

No
Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
If yes, how?

No
Which lessons learned can be derived up to this point from the implementation process?
Public bodies have stricter tender criteria due to security reasons in public areas (CE certificate).
The tender and offer documents are accepted only in German.
What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The “first question” when dealing with an international company should be about the CE certification.
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
No
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project. 
The contracting and ordering will be performed.
Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
A change of company was carried out and the technical details were clarified.
 

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Transition from preparation phase to implementation phase
What is the current implementation status/ what is the current activity step?
The order documents are being prepared. 
Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.
No, 3 months delay. The initial envisaged Serbian company did not have CE certifications (tender criteria).
Have there been changes regarding the planned solution? Please outline any changes and reasons.
Instead of one tree, two benches will be realised. Due to the change of company, the product type also changed. 
Which project steps were performed since the last project reporting?
A new company was found (Ecotap).
The tender documents were prepared.
 

Complete 75%
Which risks & challenges is the project currently facing?

The confirmation of the product could not fit the Austrian norms.

Which are critical or seem invincible? Please provide a detailed description

None

Which previously identified risks and challenges have you managed successfully and how

The product of the initial envisaged Serbian company did not fit the Austrian tender criteria so an alternative company was sought.

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
Would this example be a good add to the Wiki?

No
Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
If yes, which ones and how?

No
Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
If yes, how?

No
Which lessons learned can be derived up to this point from the implementation process?
Public bodies have stricter tender criteria due to security reasons in public areas (CE certificate).
The tender and offer documents are accepted only in German.
What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The “first question” when dealing with an international company should be about the CE certification.
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
No
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project. 
The contracting and ordering will be performed. 
Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
A change of company was carried out and the technical details were clarified.
 

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Transition from preparation phase to implementation phase
What is the current implementation status/ what is the current activity step?
Operation phase. 
What is the current implementation status/ what is the current activity step?
Solar bench is in operation since end of October. 
Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.

9 months delay
Have there been changes regarding the planned solution? Please outline any changes and reasons.

Additionally, the MA33 (municipal department public lighting) will install a WLAN access point so the pupils will have WLAN at the bench.
Which project steps were performed since the last project reporting?
The solar benches were delivered and installed. 
A public relation event was carried out – the bench was officially opened by the local policy and a press release was done. 

A first case for maintenance occurred – the covering of a USB port was changed in the course of a planned upgrade.
 

Complete 100%
Which risks & challenges is the project currently facing?

It´s not cleared yet who will be financially responsible for the bench after the end of the Smarter Together project.

Which are critical or seem invincible? Please provide a detailed description

None

Which previously identified risks and challenges have you managed successfully and how

The responsibilities for the installation between the municipal departments were clarified.
 

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
Would this example be a good add to the Wiki?

No
Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
If yes, which ones and how?

No
Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
If yes, how?

No
Which lessons learned can be derived up to this point from the implementation process?
Public bodies have stricter tender criteria due to security reasons in public areas (CE certificate).
The tender and offer documents are accepted only in German.
What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The tendering process including the tendering documents should be internationalized (in English).
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
No
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project. 
The usage as well as the vandalism will be pursued over a year – probably other benches will be installed in the target area.
This will also deliver a general basis for decisions for the installation of solar benches also in other districts of Vienna.
Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
A change of company was carried out and the technical details were clarified.