Citizen & Stakeholder Engagement Vienna
Communication Vienna
SIMmobil

Secondary School Enkplatz 7

Vienna Holistic Refurbishment

General facts

Description & main goal

Reconstuction of a public building

Category
Reconstuction of a public building
Deployment area
Simmering
Involved actors and their role

City of Vienna (owner), Department MA 56, WSE/WIG

Key-contact person
Katharina Rücker-Primas
Andreas Tschismasia
Delivery date
M36

Specific facts

Category

Reconstruction of a public gym

Number of Inhabitants/user

1.000 pupils, + personel 

Refurbished surface

0 flats

Number of new constructed classrooms

3.800 m² 
15 classrooms / 4 gyms

New constructed surface

3,500 m² (gross floor area)

Current Energy performance

104 kWh/m²a (total)

Energy performance after refurbishment:

0 kWh/m²a (total)

Energy supply

District heating, natural gas

Integration of renewable Energy

Heat pump, solar thermal and PV System

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?

Transition from preparation phase to implementation phase 
What is the current implementation status/ what is the current activity step?

The EU-wide single-stage architectural competition is finished. A winning project was selected.

Is the implementation process on time or are there any derivations? Please outline any changes and reasons.
On time.
Which project steps were performed since the last project reporting?
no (first reporting period)
Have there been changes regarding the planned solution? Please outline any changes and reasons.

It was decided that a replacement of the gym is economically more feasible than a renovation.

In addition to the gym replacement, an extension of the school will be carried out.
 

Complete 25%

Risk and challenges

Which risks & challenges is the project currently facing?

Time delay due to architectural competition

Which are critical or seem invincible? Please provide a detailed description

The time delay could affect the building phase during the summer break 2018 (April – September)

Which previously identified risks and challenges have you managed successfully and how

The communication between the relevant decision makers (see above mentioned).

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
- Would this example be a good add to the Wiki?
Professional experiences of the building services planner Mr. Heiling.

Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
- If yes, which ones and how?
No.

Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
- If yes, how?
No.
What lessons / recommendations can be derived up to this point from the implementation process?
None until now.

What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The targets for energy related topics should by default be part of the tendering process.

Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project.

The selected winning project will be planned by next spring. Construction works will start in June 2018

Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
None
 

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Implementation phase
What is the current implementation status/ what is the current activity step?

The EU wide tendering process is finished, and the preliminary draft is also finished. The submission of the final concept was at the end of October. Construction works (earth works) have already started
Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.

The whole realisation project is still in the overall timeframe. 

The completion date of the gym will be postponed from September 2018 to February 2019. 
There is no more time buffer as the realisation projects have to be finished in February 2019.
The rest of the school extension will be in operation from September 2019.
Which project steps were performed since the last project reporting?

Detailed technical concept for Zero-Energy-Gym was developed withall preparation works;
Have there been changes regarding the planned solution? Please outline any changes and reasons.

The gym will be underground, partly under the extension building, partly under open areas. This enables a larger amount of open spaces for the pupils and sports areas at ground level are more high-grade than on the roof of the gym (as previously planned in the preliminary concept). Another advantage is that the break courts aren´t in the inner courtyard anymore but on open spaces behind the building. Therefore, the noise problem is solved.
 

Complete 40%

Risk and challenges

Which risks & challenges is the project currently facing?

No more time Delay

Which are critical or seem invincible? Please provide a detailed description

The time delay could affect the building phase during the summer break 2018 (April – September)

Which previously identified risks and challenges have you managed successfully and how

The communication between the relevant decision makers (see above mentioned).

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
- Would this example be a good add to the Wiki?
The experiences from Dr. Susanne Geissler were very helpful. During a national project, she did a study about the operation performance of highly efficient (new and refurbished) schools with an additional focus on the comfort as well as the social usability. An exchange meeting took place with the relevant actors of the city, the winner team of the gym and Dr. Geissler.
Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
- If yes, which ones and how?
No.
Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
- If yes, how?
No.
What lessons / recommendations can be derived up to this point from the implementation process?
None until now.
What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The MA20 (municipal department for energy planning) should always be integrated in these processes (happens more and more already now)

An exchange meeting between the contracting authority, the planners, external experts and final users should be a fixed part of the process. This would include all of the experiences and needs early in the planning process and therefore, which would enable the optimisation of the final user comfort and the operation performance of the building.
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project.

Construction works (earthworks) already started, construction of the Gym will start in June 2018

Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
None
 

Implementation status

In which phase is the project (Planning, Implementation, Operation or Evaluation)?
Implementation phase
What is the current implementation status/ what is the current activity step?

The building permit for the construction phases 1 and 2 does exist. (1 – demolition of the four container classes, open spaces for sports and district heating by pass; 2 – underground construction; 3 – building itself) 

Phase 1 is finished; Phase 2 is running.

The street on one side of the school area (Greifgasse) was closed – partly for construction equipment, partly as open spaces for pupils.
Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.

The finalisation of the whole project (gym and school extension) is planned for August 2019 and it will be in operation from September 2019 on.

Which project steps were performed since the last project reporting?

Detailed technical concept for Zero-Energy-Gym was developed with all preparation works;
Have there been changes regarding the planned solution? Please outline any changes and reasons.

The gym will be underground, partly under the extension building, partly under open areas. This enables a larger amount of open spaces for the pupils and sports areas at ground level are more high-grade than on the roof of the gym (as previously planned in the preliminary concept). Another advantage is that the break courts aren´t in the inner courtyard anymore but on open spaces behind the building. Therefore, the noise problem is solved.
 

Complete 60%

Risk and challenges

Which risks & challenges is the project currently facing?

No more time Delay

Which are critical or seem invincible? Please provide a detailed description

The time delay could affect the building phase during the summer break 2018 (April – September)

Which previously identified risks and challenges have you managed successfully and how

The communication between the relevant decision makers (see above mentioned).

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Have external recommendations / lessons learnt from other projects (not in the WIKI) been used for the project development? 
- If yes, which ones and how?
- Would this example be a good add to the Wiki?
The experiences from Dr. Susanne Geissler were very helpful. During a national project, she did a study about the operation performance of highly efficient (new and refurbished) schools with an additional focus on the comfort as well as the social usability. An exchange meeting took place with the relevant actors of the city, the winner team of the gym and Dr. Geissler.

An excursion to best-practice examples took place in spring. This led to an increase of knowledge. 

The final plan of the gym shows 2.000 m² less gross floor area but includes the same needed areas – this results in a decrease of investment from 32 Mio. to 26 Mio. €. This optimisation was achieved during the architectural competition. 
Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? 
- If yes, which ones and how?
No.
Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving?
- If yes, how?
No.
What lessons / recommendations can be derived up to this point from the implementation process?
None until now.
What could be done better in comparable future projects (what needs to be done and what needs to be prevented)
The MA20 (municipal department for energy planning) should always be integrated in these processes (happens more and more already now)

An exchange meeting between the contracting authority, the planners, external experts and final users should be a fixed part of the process. This would include all of the experiences and needs early in the planning process and therefore, which would enable the optimisation of the final user comfort and the operation performance of the building.
Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes
 

Next steps & To Do ́s

Please shortly outline the next steps planned for the implementation of the project.

A general contractor was contracted and Phase 3 already started. 

Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
None
 

Implementation status

Evaluation phase

 

What is the current implementation status/ what is the current activity step?
All planned works done, official opening / hand over on 10. October 2019.

 

Is the implementation process on time or are there any deviations (time wise)? Please outline any changes and reasons.

n/a.

Which project steps were performed since the last project reporting?
Zero Energy gyms built, school class and annex rooms built and put in service, energy systems integrated and active. 
Monitoring infrastructure put in place and operational.

 

Have there been changes regarding the planned solution? Please outline any changes and reasons.

The gym are underground, partly under the extension building, partly under open areas. This enables a larger amount of open spaces for the pupils and sports areas at ground level are more high-grade than on the roof of the gym (as previously planned in the preliminary concept). Another advantage is that the break courts aren´t in the inner courtyard anymore but on open spaces behind the building. Therefore, the noise problem is solved.

Complete 100%

Risk and challenges

Which risks & challenges is the project currently facing?

n/a

 

Is there a need to work cooperatively on solutions for specific problems? 

n/a 

An evaluation of the energetic, the technical (optimum of earth probe length, PV area etc.) as well as the economic efficiency will be strived on cooperation with the monitoring task.

 

Do challenges affect other topics and projects? If yes, which ones and how?

The implementation of solar thermal into the district heating network is strongly related to the feasibly business-models 

 

Which risks, barriers, enablers and challenges seem to be particularly relevant for replication at EU level?  
n/a

Which are critical or seem invincible? Please provide a detailed description

n/a
 

Which previously identified risks and challenges have you managed successfully and how

The communication between the relevant decision makers .
 

Lessons Learned and Recommendations

Which lessons learned can be derived up to this point from the implementation process?

Zero-Energy gyms are feasible and financially sustainable.


 

Would this example be a good add to the Wiki?
The experiences from Dr. Susanne Geissler were very helpful. During a national project, she did a study about the operation performance of highly efficient (new and refurbished) schools with an additional focus on the comfort as well as the social usability. An exchange meeting took place with the relevant actors of the city, the winner team of the gym and Dr. Geissler.

An excursion to best-practice examples took place in spring. This led to an increase of knowledge. 

The final plan of the gym shows 2.000 m² less gross floor area but includes the same needed areas – this results in a decrease of investment from 32 Mio. to 26 Mio. €. This optimisation was achieved during the architectural competition.  (as previously stated).

 

Have relevant internal recommendations / lessons from the WIKI’s best practices been used for the project development? If yes, which ones and how?
No.

 

Has the project development / implementation been supported by the SMARTER TOGETHER peer-to-peer knowledge exchange and cooperative problem solving? If yes, how?
Field visits to Salzburg school refurbishment projects.



Would you describe the project as best practice project and interesting for the WIKI? If yes, in what regard?
Yes

 

What could be done better in comparable future projects (what needs to be done and what needs to be prevented)?

The MA20 (municipal department for energy planning) should always be integrated in these processes (happens more and more already now)

An exchange meeting between the contracting authority, the planners, external experts and final users should be a fixed part of the process. This would include all of the experiences and needs early in the planning process and therefore, which would enable the optimisation of the final user comfort and the operation performance of the building.

Next steps & To Do ́s

Knowledge transfer of lessons learned to the relevant stakeholders.
Completion of the monitoring. 

 

Are there additional steps planned due to occurred challenges? Which corrective activities have been taken?
Monitoring & evaluation as additional project (financed) task.